Subsidiary Books

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Overview

A set of books of original entries in which different classes of transactions are recorded systematically in a chronological order and when they arise is known as subsidiary books. This note has information about subsidiary books, its advantages, importance and limitations.
Subsidiary Books
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When a business becomes large and performs a large number of transactions daily, it finds the single journal book insufficient to keep a primary record of all the transaction. The task of journalizing all the transaction is troublesome and expensive. It does notprovide classified information immediately. It fails to report the total amount of credit purchases and credit sales. The practical system of primary record of the transaction is subsidiary books.

Instead of maintaining a single journal book, a large sized business maintains some journal books. The collective form of all these journal books is known as subsidiary books. They are a subdivision of Journal. They are the set of a primary book in which the transactions of the business are recorded at the first time in a classified way.

"Subsidiary books of accounts are also called books of original entry because all the transactions are recorded originally or in the first instance in this subsidiary book." - Dr. A. N. Agrawala

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"Subsidiary records are also known as the book of original entry, as transactions are entered there in the first instance so that they may be subsequently transferred to their respective accounts in the ledger." - J.R. Batliboi

Importance and Advantages of Subsidiary Books

The important advantages of subsidiary books are as follows:

  • Subsidiary books facilitate smooth recording of growing number of financial transactions of a business by employing a number a number of people for the purpose.
  • Recording of financial transactions at a time in a number of books will become possible. Posting only the periodical totals of these books in real and nominal accounts minimize the recording work thus saves time.
  • A number of book-keepers can be assigned for separate books. Therefore, division of work can be introduced.
  • The division of work among the book-keepers’ results in their increasing efficiency as they have to write only a special class of financial transactions in a special journal.
  • Subsidiary books also facilitate internal check, as the work of a book-keeper may automatically be checked by another book-keeper.
  • Use of subsidiary books makes easy to obtain classified information about the different classes of financial transactions.

Limitations of Subsidiary Books

The following are the notable limitations of subsidiary books:

  • The system of sub-division of journal requires a number of books and people. Therefore, maintaining subsidiary books is expensive.
  • The system of sub-division of journal does not provide information about the records of all financial transactions on chronological order.
  • It does not provide complete information about all financial transactions.
  • It is not suitable for a business which has a few volume of financial transactions.
Things to remember
  • A set of books of original entries in which different classes of transactions are recorded systematically in a chronological order and when they arise is known as subsidiary books.
  • Subsidiary books facilitate smooth recording of growing number of financial transactions of a business by employing a number a number of people for the purpose.
  • Subsidiary book is not suitable for a business which has a few volume of financial transactions.
  • It includes every relationship which established among the people.
  • There can be more than one community in a society. Community smaller than society.
  • It is a network of social relationships which cannot see or touched.
  • common interests and common objectives are not necessary for society.
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Questions and Answers

It is impossible to record the subsidiary book in journal or legder account directly because this approach will not allow division and sub-division of work and speedy working.

The advantages of subsidiary books are:-

  1. Proper and systematic record of the business transaction.
  2. Convenient posting.
  3. Division of work.
  4. Availabiltiy of detailed information

Sold goods are returned due to defect in the goods, due to over-supply of goods and due to delay in the dispatch of goods.

The purchase of goods on credit only is recorded in the purchase book because the information can be made available, when purchases of goods on credit are separately recorded.

The subsidiary books having non-cash transaction are enumerated under:-

  1. Purchases book.
  2. Sales book.
  3. Bills receivable book.
  4. Bills payable book.
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