Please scroll down to get to the study materials.
An office is the center point of organization. It is a place to perform different activities of a business organization. The office is the brain of a whole organization. The office performs a clerical function such as information collection, recording analyzing, distribution of information and executive function such as planning, policies formulation, organization, decision making etc.
There are two concepts of office. They are:
In conclusion, an office is a place to perform all business activities relating to clerical and executive. It acts as the central point of the whole organization and all the information and resource come to an office and they are distributed from the office itself. The office is the brain of an organization.
Every organization is established with the objective to attend specified goals. To achieve this goal different functions are to be performed. The office is the center point for all the business various activities. Therefore, an office has to perform various activities. For our simplicity, we have divided the function of the office into the following two categories:
The regular activities of collecting and distributing information are called the basic function. It involves the functions like the collection, recording, analyzing, storing and distribution of information. Every type of business will perform basic activities from its office. The basic activities of office are explained as follows:
The administrative function is related to management of a business organization. It is the high-level function and non-routine in nature. The administrative function of the office is related to human resource management, purchase, and control of resource protection of asset, public relation etc. Administrative function of office are explained as follows:
An office is the center point of any business activities. It is like the brain in a human body. As human physical activities are regulated and control by the brain, the activities of department and people in an office as well regulated and control from office. The importance of office can be explained with the help of the following point:
Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal.Business Studies.Kathmandu: Taleju Prakashan, 2067.
Pant, Prem R., et al.Business Studies.Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.
An office is the center point of organization. It is a place to perform different activities of a business organization. This is the place where all the functions relating to administration, management, and control are performed. All the information are gathered, analyzed, processed and preserve in office.
There are two components they are:
Traditional concept defines office as the place to perform all managerial and clerical activities. It is the definite area in business. All business functions are regulated and directed from office. It collects and stores information of office.
J.C.Denyer- Office is a place where clerical operations are carried on.
M.C. Shukla- The point at which the greatest concentration of paperwork activity is found is popularly referred to as the office.
Therefore, Traditional concept explains office as a specified place. It is the particular place for handling whole business.
The modern concept of office explains office as an activity rather than the place. According to this concept, any place can be said as an office, if the official activities such as executive and clerical activities function are performed.
Jame Stephenson- The office is that part of business enterprises which is devoted to the direction and coordination of its various activities. It is the seat, not only of the administrative activities which determine the policy of the whole business but also of the principal executive activities whereby that policy is carried into effect.
Edward Roche- Office exists anywhere certain kinds of work are performed. It is a mistake to regard an office as a specific place. Just as a tree is known by its fruits, so also a business office is known by the functions it discharges.
Therefore, An office is an important part of the organization in which different administrative and clerical functions are performed to achieve the objective of the organization. It has given importance to a functional area of business rather than a specific place.
In conclusion, an office is a place to perform all business activities relating to clerical and executive. It acts as the central point of whole organization and all the information and resource come to an office and they are distributed from the office itself. The office is the brain of an organization.
The regular activities of collecting and distributing information are called the basic function. Receiving, recording, arranging, and disseminating information are the basic function of an office. Every type of business will perform basic activities from its office. The basic activities of office are explained as following:
It is the primary function of office to collect information from the different source. Generally, there are two sources of information for office i.e internal and external. Internal information is provided from different units of the business. Letters, circulars, reports, invoices, inter-departmental notes etc are the internal sources of information. On the other hand, external sources are agencies and institution who collect and distribute information.
2. Recording information:
It is the another activities of the office. The office will record the information available from a different source in ‘inward book’ and ‘dispatch book’. Both received and collected information should be properly recorded in a suitable form. That information which is available from outside the organization like letters, bill, order etc is recorded in inward books. This system of recording information helps to organize record and message of business.
It is concerned with detail study of collected information. The hidden fact has to be highlighted through proper analysis. The information collected from different sources are raw and unprocessed form. In this function, information is studied in detail to find the necessity of information for a future purpose.
The recorded information should be protected for future purpose. The degree of necessity information will determine how long the information should be protected. According to the importance of information, an office will store information in a separate file.
It is the basic function of every office to distribute information to related people and department. The collected information is distributed to different people and department in order to help them in decision making and other activities.
For the smooth functioning of the organisation, there are several other activities which are performed by an office. These activities really help to improve the efficiency of an office. The administrative function of the office is related to human resource management, purchase, and control of resource protection of asset, public relation etc. Administrative function of office are explained as following: