Note on Agenda and Resolutions

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Agenda

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The word 'agenda' literally means things to be done. The subject which is to be discussed to come to a final decision is called Agenda. Its main objective is to conduct the meeting in a systematic way without missing any item. It includes the list of things to be done and subject to be discussed in the meeting. According to the Company Act, 2063 B.S. it is necessary to send agenda to the shareholders before the meeting. It helps the shareholders to get ready and be prepared for the meeting. An agenda must be clear and systematic.

Resolutions

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Source: www.slideshare.net

We are going to learn about two types of resolutions:


a) Ordinary Resolution

An organization has to make different decisions to run the transaction and activities of the business in a systematic way. So, the decisions are made after discussing various problems or agenda. All decisions that are taken in the meeting are in the form of resolution. The resolution must be clearly written. A copy of the resolution must be submitted to the office of Company Registrar. When any proposal is accepted by required majority in the meeting then the proposal becomes the resolution. Resolution is passed for formulating plans and policies, raising funds, for electing the director, appointment of the auditor and declaration of dividend. There are two types of resolution. They are as follows:

A resolution taken by a simple majority which is presented in a board meeting or annual general meeting and decision is known as ordinary resolution. This resolution is passed by the shareholder holding 50% of total share and at least 3 shareholders should be presented. General activities of the company are carried out by the ordinary resolution. The following matters are presented and passed in ordinary resolutions:

  • Audited profit and loss account
  • Balance sheet of previous year
  • Appointment of directors and auditors
  • Declaration of dividend
  • Salary and facility for directors and auditors

b) Special Resolution

A resolution taken by the special majority which is presented in a special issue of the company is known as special resolution. This resolution is passed by the shareholder holding 75% of total share who are presented in the meeting. This resolution is not adopted regularly. The important matter which cannot be decided by the simple majority is adopted in special resolution. This resolution is passed in annual general or special general meeting. A copy of the ordinary resolution should be submitted to the office of the Company Registrar. The following matters are presented and passed in special resolution:

  • Decreasing the share capital of the company
  • Altering the name or objective of the company
  • Issuing bonus share
  • Selling shares at discount
  • Converting private company into public company and vice-versa

References:

Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal.Business Studies.Kathmandu: Taleju Prakashan, 2067.

Pant, Prem R., et al.Business Studies.Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.

  1. The word 'agenda' literally means things to be done. The subject which is to be discussed to come to a final decision is called Agenda.
  2. All decisions that are taken in the meeting are in the form of resolution.
  3. A resolution taken by a simple majority which is presented in a board meeting or annual general meeting and decision is known as ordinary resolution.
  4. A resolution taken by special majority which is presented in a special issues of the company is known as special resolution.
.

Very Short Questions

Agenda
The word 'agenda' literally means things to be done. The subject which is to be discussed to come to a final decision is called Agenda. It consists of a list of things to be done and points to be discussed in the meeting. Its main objective is to conduct the meeting in a systematic way without missing any item. According to the Company Act, 2063 B.S. it is necessary to send agenda to the shareholders before the meeting. It helps the shareholders to get ready and be prepared for the meeting. An agenda must be clear and systematic. The agenda are prepared systematically by considering their priorities.

Resolution
An organization has to make different decisions to run the transaction and activities of the  business in a systematic way. An organisation has to make different types of decisions to conduct business activities in a systematic manner. Such decisions are made by following procedures. All decisions that are taken in the meeting are in the form of resolution. It can be defined as the resolve to do or not to do things. The resolution must be clearly written. A copy of the resolution must be submitted to the office of Company Registrar. When any proposal is accepted by required majority in the meeting then the proposal becomes the resolution. Resolution is passed for formulating plans and policies, raising funds, the election of the director, appointment of the auditor and declaration of dividend. 

According to the Company Act, 2053, resolutions can be divided into two types:Resolution
Voluntary Resolution
Compulsory 

0%
  • In Nepal,registered companies are incorporated and governed by Nepal Company Act______.

    2063 B.S
    2053 B.S
    2004 B.S
    2033 B.S
  • _______is the example of Registered company.

    Bank of India
    Bank of kathmandu Limited
    Nepal oil corporation
    Nepal Stock Exchange Limited
  • _____are there subject matters that are filled in the appilcation form.

    Name and address of the promoters of the proposed company
    All
    Description of the company's share capital.
    Name and address of the proposed company
  • ___________are the features of company Meeting.

    All
    It is conducted by providing prior notice to its members.
    It has some pre-determined purpose
    It involves shareholders an board of directors
  • The assembly of sharehollders for specific purpose in a company is called ______.

    Annual Meeting
    Share holders Meeting
    General Meeting
    Weekly Meeting
  • A notice signed by at least one director should be given to all share holders prior to ___days of the meeting.

    15
    21
    26
    30
  • What is the full form of AGM ?

    Annual general meeting
    Arithmetic general manager
    Arithmetic geometric manager
    Annual geometric manager
  • What is the full form of SGM ?

    Synthetic genious Meeting
    Symbolic genious Meeting
    Special general meeting
    Synthetic general Meeting
  • _________are the matters discussed on board.

    Management of the company
    All
    Appointment of the employees
    The activities of the company
  • The board meeting of a public limited company should be called at least______a year.

    four
    seventeen
    six
    twelve
  • More than____percent of the total directiors should be presened in the board of director's meeting.

    33
    12
    50
    42
  • The list of subjects containing the things to be done in a meeting is called ______

    Special resolution
    Resolution
    agenda
    ordinary resolution
  • Who helps to views an ideas of Meeting ?

    Agenda
    General resolution
    Resolution
    special resolution
  • _______are the subject matters are passed and decided under general resolution.

    Declaration of dividend
    Appointments of auditors an directors
    All
    Remuneration of auditors and directors
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