Notes, Exercises, Videos, Tests and Things to Remember on Word process: Editing and formatting pages
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The Page Setup command from the pages layout menu enables us to set the paper size, pages orientation, headers and footers and pages margins. We can set their settings, before the beginning of a document or at any time. We can also divide our document into the different section before the beginning of a document or at any time. We can also divide our document into the different section and set the different option for each section. Some of the important settings are as follows:
Headers and Footers
Headers are the text that appears on the top of the every page whereas footers appear at the bottom of every page. It is possible to see and edit headers and footers in Page Layout view.
You can enter footer the same way as headers, except that you work in a Footer window.
In a word we have two kinds of page breaks Soft Page Break and Hard Page Break. Soft Page Breaks are automatically inserted by Word when text reaches the bottoms of the page and are represented by a dotted line across the document. The text beneath it will appear on the top page and are represented by a dotted line across the document.
The position of Soft Page Break in a document automatically changes when text is added or deleted.
You insert Hard Page Breaks when you want to end one page and begin another. This is done using “Break” command in the Insert menu, or by pressing the “Ctrl+Enter”. They remain in the exact same place in the document regardless of any text changes you make. To remove a hard page break, position the cursor just after it and press the “Backspace” key or position the cursor at the start of the page break and press the “Delete” key.
Word’s Table feature, enables you to arrange text in a column without using tabs. It is actually used to organize complex column information. It is easier to design forms, television scripts, financial reports, part catalog and daily routines using tables.
Creating a table:
We use the following steps to create a table:
Navigate , enter and edit table text just as you do any other Word text. The mouse or arrow keys are used to position the insertion point. The cells are treated as miniature pages and the cell border as margins. Type the text normally within these cells and Word will automatically wrap text within the cell as you reach the right edge Rows will automatically grow taller as necessary to accommodate typing.
To move from cell to cell within a table, either use the Tab key to go forward and Shift+Tab to go backward.
Pressing Tabs in the rightmost column will move down the insertion point to the beginning of the next row and pressing Shit+Tab past the leftmost column will move the insertion point to the end of the previous row.
The family character formatting toolbar, ruler and menu feature work in the same manners to all or selected characters in a table.
A cell can contain more than one paragraph. Paragraph creation is done in the usual way and Word’s paragraph format apply to paragraph to a paragraph on cells.
A Templet is a document with the preset layout, formatting, and settings that act as a basic structure for a document. Word offers Templets as a guide for creating readable, uniform documents. Unless you specify templets. when the beginning of a new document, Word automatically base documents on the Normal template. The following list is an example the prearranged formatting option on Word’s Normal template:
EXAMPLE: Calibri at 11 points
EXAMPLE: Us English
EXAMPLE: Flush left
EXAMPLE: set to on
Other Templets use modifications on the above features and may include different page layout, text, graphics, macros, or styles.
There are two basic types of templates: built-in Templets and custom templets.
Built –In Templets
Built-in Templets provide a preset structure for several common types of documents, including:
You can create documents using this basic Templet as they are, or you can modify them to better suit your needs.
If you have formatting or a layout that you use frequently in your work but that is not offered in Word’s collection of preset templates, you can easily create a new template using your own formatting and settings. The new template can then be saved with Word’s other Templets and accessed each time you want to use the custom format.
Choosing a Word Template
The template is applied to your new document.
If you have to format that you use frequently in your work but is not offered in Word’s collection of preset templates, you can easily create a new template using your own formatting and settings.
The save as dialog box appear
Microsoft Word makes it easy to use style without having to know much about them Styles to save your time and make your document to look good.
Instead of using direct formatting, use styles to format your document so you can quickly and easily apply a set of formatting choice consistently throughout your document.
A style is a set of formatting characters, such as font name, size, color, paragraph alignment, and spacing. Some style even includes border and shading.
If you want to subheadings, you can use the built-in Heading 2 style, which was designed to look good with the Heading 1 style.
If you later decide that you want to headings which have a different look, you can change the Heading 1 and Heading 2 styles, and Word automatically updates all instances of them in the document. You can also apply a different quick Style set or a different theme to change the look of the headings without changes to the styles.
Character, Paragraph and Linked Style
Character, Paragraph, and linked style appear in the Style group on the Home tab. You can quickly apply a style from the gallery of styles. To see more information about to each style, click on Style dialog box Launcher.
The Styles task pane opens.
Paragraph style is marked with a paragraph symbol: You can see the paragraph symbol in the Quick Style gallery as well as in the style task pane. Click anywhere in a paragraph to apply the style to the entire paragraph.
Character styles are marked with a character symbol; Click anywhere in a word to apply the style to the entire word. Or you can select more than one word to apply the style to more than the word.
Linked styles are marked with a character symbol: click anywhere in a paragraph to apply the style to the entire paragraph. Or you can select one or more words to apply the style to the words that you selected.
(Dilli , 2015,222--)
Dilli , S. P., Singh, k. E., Khadka , D., Bhatta, K. D., Baral, N., Saud, R. S., . . Dangi, R. (2015). Fundamental of Computer Science. Kathmandu: KEC publication and Distribution.
Built-in templets provide a preset structure for several common types of documents, including: