Note on Concept and Importance of Office Machines and Furniture

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Concept of Office Machine

The machines which are used in an office to help employees to perform their work are commonly known as office machines. It plays a vital role in an office because all the activities are performed through the machines and equipment. In a modern office, a business completely depends on the office machine and equipment. It increases the level of operation, improves the performances, safeguards the files, and increases the accuracy. Purchase, repair, and maintenance of office machines require a big investment. It is the duty of office manager to select the right type of machine.

Importance of Office Machine

The following are the importance of office machine

  • Better quality of work:

Office machines and equipment play a vital role in an office. It helps to maintain the neatness, accuracy, and provides better quality of work.

  • Saves time:

The office machine helps to save time rather than men because machines work faster than men. It increases efficiency and effectiveness of work. The speed of official work is increased with the help of a machine. It helps in completion of work in a faster way.

  • Saves labor:

Properly designed office machine helps to save the labor. It helps in saving labor cost. Total wage bill can be reduced because the machine works faster than men.

  • Greater Accuracy:

Office machines and equipment help to obtain accurate result. It increases accuracy in all types of works like adding, subtracting, multiplying, dividing etc. more quickly. It reduces the error, fatigue and helps in supervision.

  • Increase efficiency:

Another importance of office machine and equipment is to perform work speedily, quickly and accurately. Thus, it helps to increase the efficiency of employees.

Importance of office furniture

  • Simple in operation:

Office machine should be simple to operate which helps in increasing the efficiency of the work. The machine should be easy to handle so that it maximizesfunction, reduce fatigue, minimizes mistakes, and errors.

  • Flexibility:

Another factor to be considered for selecting office machine is that it should be flexible to fulfill multiple purposes.

  • Durability:

The durable machines and equipment is one which lasts longer. Metal furniture is more durable compared to wooden and plastic furniture. Better quality branded machines are more durable. While making the selection of the office machine their durability should be considered.

  • Cost:

Office furniture are available in various price ranges. The availability of fund should be considered in making selection of office machine and furniture. Cost is generally the deciding factor.

  • Portability:

The machine should be portable to use and handled properly. It becomes very easy to move from one place to another if the machine is portable.

Concept of Office Furniture

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Office furniture is an important part of office management. It is mostly used in the indoor activity .The work can be done quickly if the office is provided with comfortable and convenient furniture. The major and most popular office furniture are chair, table, cabinets, cupboards, sofas, racks etc. The office looks attractive and pleasant if there is a good design of furniture. In a well-furnished office, employees feel comfortable and are motivated to work.

Importance of office furniture

  • It increases the efficiency of work.
  • It makes the office more attractive and pleasant.
  • It helps to maintain the prestige of office.
  • It provides better working environment for the employees.
  • It helps in reducing the fatigue.
  • It helps in protection of documents from fire, dust, insects etc.
  • It helps in proper storage of files.

Factors to be considered for Selecting the Furniture

  • Cost:

Cost is a very important factor to be considered before selecting the office furniture. The furniture should be purchased within the budget of an office but the quality of a furniture should be good while purchasing it.

  • Design:

The design of furniture relates to height, width, color, number of drawers, and so on. The furniture design should be proper, attractive and modern so that the office looks attractive and pleasant. It helps to increase the quality of work and prestige of an office.

  • Durability:

Durability should be considered for selecting the future. The furniture should be durable or long lasting. Steel furniture is becoming more popular nowadays in comparison to wooden furniture, steel furniture is safer and long lasting.

  • Safety:

Safety is also important factor to be considered in selling and buying the furniture. Office furniture should be safe. Steel furniture is more Glass topped and sharp-cornered furniture is relatively unsafe.

  • Saves space:

Choice of furniture also depends upon the space occupied by furniture. Such furniture should be selected which would occupy minimum office space. Bulky and space occupying furniture indirectly add office cost.

References:

Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal. Business Studies. Kathmandu: Taleju Prakashan, 2067.

Pant, Prem R., et al. Business Studies. Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.

  1. The machines which are used in an office as kids to help employees to perform their work are commonly known as office machines. 
  2. The major and most popular office furniture are chair, table, cabinets, cupboards, sofas, racks etc.
  3. In a modern office, a business completely depends on the office machine and equipment. 
  4. Office furniture is an important part of office management.
.

Very Short Questions

 The importance of office machine in the office are as follows:

  •  Better quality of work
    Office machines and equipment play a vital role in an office. The work done by the help of machine is neat, accurate and uniform.

  • Saving time:
    The office machine helps tp save time than the work done by men. It increases efficiency and effectiveness of work. The speed of official work is increased with the help of a machine. It helps in completion of work in a faster way.

  • Saving labour:
    Office machine helps to save  human labour. The volume of works can be done by using less number of workers, Total wage bill can be reduced because the machine works faster than men.

  • Accuracy:
    Office machines reduce accuracy by reducing the chances of error.  It increases in accuracy in all types of works like adding, subtracting, multiplying, dividing etc. more quickly. It reduces the error, fatigue and helps in supervision.

  • Increase efficiency:
    Another importance of office machine and equipment is to perform work speedily, quickly and accurately.Thus,it helps to increase the efficiency of employees. 

  • Increase in goodwill and image:
    It creates the positive image of the business firm. The use of office machines like computer, fax, gives an impressive look to an office.

Office Equipment

The machines which are used in an office as kids to help employees to perform their work are commonly known as office machines. It plays a vital role in an office because all the activities are performed through the machines and equipment. In a modern office, a business completely depends on the office machine and equipment.

The basic reasons for increasing use of office machine is the growth of volume and complexity of business operations and need to be more efficient and competitive. Computer, fax, duplicating machine, are most commonly used office machines

Office Furniture
Office furniture is an indispensable part of the modern office.  It is mostly used in the indoor activity .The work can be done quickly if the office should be provided with comfortable and convenient furniture. The major and most popular office furniture are chair, table, cabinets, cupboards, sofas, racks etc. The office looks attractive and pleasant if there is a good design of furniture. In a well-furnished office, employees feel comfortable and are motivated for work.

Office furniture facilitates working procedures, reduces fatigue, and makes the working environment comfortable and pleasant.

0%
  • __________are that devices which are used to facilitate the administrative works.

    Furniture
    Office machine
    Equipment
    All
  • All most all the works of an office like______________can be done by machine and equipments.

    Writing
    Filing
    All
    Calculation
  • _________are the importances of office Machines.

    All
    Saving of labour
    Greater Accuracy
    Time Saving
  • Office machines and equipments can do _____________more quickly and accurately than human mind which ensure less chances of errors and mistaakes.

    Adding
    Subtraction
    All
    Multiplying
  • Simplicity in operation helps ___________.

    less fatigue
    All
    few mistakes and errors
    faster function
  • ______are the factors to be considered for selecting office machines.

    Simple operation
    All
    Flexibility
    Durability
  • Which one is not a factors to be consiered for selecting office machines ?

    Used as an evidence
    Operating cost
    Durability
    Portability
  • __________helps to creates plesant and attractive office environment.

    Metal
    Plastic
    Rod
    Office furniture
  • _________are the importances of office furniture.

    Provide safety
    All
    Save labour cost
    Increase efficiency
  • ________are factors to be considered for Selecting the furniture.

    Durability
    Cost
    All
    Suitability
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