Qualities or Traits of Office Assistant

Qualities or Traits of Office Assistant

An office assistant must follow the following qualities to uplift the personality and to perform assigned task efficiently:

  1. Personal appearance

    Personal appearance refers to the outlook of the assistant. The appearance of the assistance should be good- looking, neat and clean, well-fitted dress and good health. The appearance of assistance must be attractive because it gives a deep impression to the visitors and customers.

  2. Cleanliness

    Cleanliness is also important for office assistance. Not only wearing new clothes make you attractive, you need be neat and clean. Cleanliness helps to keep the body healthy. Assistant should bath daily, wear the spotlessly clean dress, cut nails, brush teeth and wear polished shoes to be neat and clean. This will increase impression of the assistance.
  3. Speech

    The act of talking and dealing with the visitors and customers is known as speech. Speech preserves the impression that was created by the appearance at fight look. There must be politeness in a assistant. The assistance should talk gently and respectfully to the visitors and customers. The assistance should not get angry and temper while talking in the difficult situation.

  4. Faithfulness

    Administrative assistants are right in the middle of all conversations, business deals and other communication floating around the office. However, being privy to an abundance of information, confidential or meaningless, comes with great responsibility. A great assistant knows not to disclose information regarding client or business matters, and employers will also look for someone that stays out of personal gossip with others in the office. He should be faithful, loyal, honest and sincere to the organization.
  5. Tactfulness

    The office assistance should be tactful to solve problems, handling people and doing official jobs in a proper manner even in a difficult situation and new environment. The office assistance must be able to tact the new environment, problems, and people patiently. The tactful office assistance uses his experience, knowledge and ideas to solve problems and satisfy people.

  6. Learning habit

    The office assistant should have a keen interest in learning new things so that he could deal with the changing environment. The learning new things helps to develop skill and efficiency. The office assistant should have learning habit to grab new things for adjusting in the changing environment.

  7. Politeness

    The office assistant must be polite as it costs nothing.The way of office assistant behaving and dealing with visitors and customers should be polite, sweet respectful and kind. The behaviour of assistant helps for keeping the good relation between the people both inside and outside of the organization. The valuable asset of the office assistant is their behaviour.

  • The office assistant should be neat and clean, wear a well-fitted dress and maintain good health to make his appearance attractive.
  • Politeness costs nothing, but it pays many unbelievable things.
  • The office assistant should have a keen interest in learning new things directly related with his work.
  • Tact is the skill and ability to solve problems, handling people and doing official jobs in a proper manner even in a difficult situation and new environment. 

Qualities or Traits of Office Assistant

  1. Personal appearance: Personal appearance refers to the outlook of the assistant. The appearance of the assistance should be good- looking to others; Attractive appearance gives the deep impression to the visitors and customers. Hence, the office assistant should be neat and clean, wear a well-fitted dress and maintain good health to make his appearance attractive.
  2. Cleanliness: Cleanliness helps the assistance to be healthy. It adds to the beauty of the office assistant. It helps makes to make the personal appearance attractive and impressive. It makes the assistant smart and active. Hence, the office assistant should take a regular bath, wear spotless dresses, cut nails, brush teeth and wear polished shoes to make him look neat and clean.
  3. Makeup: Makeup is an act of decorating the appearance using cosmetics such as powder, lipstick, cream and tika which is very much important for an office assistant. Proper makeup makes the appearance of the assistant pleasing and impressive. However, over makeup should not be done, otherwise, it makes the assistant ugly.
  4. Faithfulness: The office assistant should be faithful to the organization, superiors, and customers. Faithfulness is the quality of being honest, sincere, accurate, loyal and confidential. The office assistance should perform his assigned jobs with full enthusiasm and supply accurate and reliable information to the superiors and customers. He should maintain secrecy for confidential information, letters and files. He should not leak out his official secrecy even to his family members and friends.
  5. Tactfulness: The office assistance should be tactful in handling people and jobs. Tact is the skill and ability to solve problems, handling people and doing official jobs in a proper manner even in a difficult situation and new environment. The tactful office assistant can cope up with the new environment, problems and people patiently. The office assistant should be tactful in using his experience, knowledge and ideas to solve problems and satisfy people.
  6. Learning habit: The office assistant should have a keen interest in learning new things directly related with his work. The learning habit helps to develop his skill and efficiency. He should be able to cope with the changing environment through his continuous learning habit. The office assistant should have a habit of learning new things to adjust himself with the ever changing environment.
  7. Politeness: Politeness costs nothing, but it pays many unbelievable things. He should be helpful and co- operative to the workers, juniors, seniors, visitors and customers. It helps to maintain and develop a good relationship with the people both inside and outside the organization. In every moment, the office assistant should be polite in handling telephone, visitors, customers and reporting performance.
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  • The outlook of the assistant refers to ______.

    politeness of the assistant


    personal appearance of the assistant


    make up of the assistant


    faithfulness of the assistant


  • An act of decorating the appearance using cosmetics such as powder, lipstick, cream, etc. is called ______.

    politeness


    faithfulness


    make up


    cleanliness


  • The skill and ability of solving problems, handling people and doing official jobs in a proper manner even in a difficult situation and new environment is called ______.

    personal appearance


    faith


    polite


    tact


  • Personal appearance refers to the ______ of the assistant.

    heart


    inner look


    outlook


    knowledge


  • Faithfulness is the quality of being ______.

    all the options are correct


    sincere


    honest


    accurate


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