An office is an important unit of the whole organization which is also regarded as the mainspring of a watch and also the steering of a car. It has its equal importance in the government sector as well as in the private sector. It is equally important in the service motive organization. It is essential to perform a number of administrative as well as clerical functions in the process of achieving the organizational objectives. There is some importance of the office, they are:
Some of the major importance of the office are listed as follows:
- Planning and decision-making center
An office is a place for making an effective decision and formulating the plans. It makes various types of plans and policies regarding production, sales, cost, and profit and loss. It also makes various types of the decisions like changing the amount of capital, objectives, rules and regulations of the office.
- Coordinating and communicating center
An office is an important place for the co-ordinating and communicating function. It helps to link the activities of various persons and departments in and out of the office. It also helps to direct them towards the attainment of the organizational goals and objectives. It acts as a bridge for locating the inter and intra organizational parties of the organization.
- Controlling centre
In any organization, an office is regarded as the controlling center of various functions. It supervises and evaluates all the performance of different staff and departments. It also helps in comparing the actual performance of the staffs and departments with the standard in performances and takes corrective action to minimize the variations in the near future.
- Public relation center
The office helps in maintaining a good public relation for operating its business successfully and increasing the goodwill of the organization. It also contributes to providing the accurate and reliable data to all the concerned parties as per their requirements. It provides better services to its customers, suppliers, lenders, owners, competitors and government in order to maintain good relation with all of them.
- Record centre
The office is a storehouse of information of the organization. It helps in recording the important and useful information for future references. It also maintains a systematic record of information and documents in files, books of accounts, computer, etc. that makes it easy to locate the files in times of need.
- Service centre
An office is considered to be a service center of an organization. It helps to provide necessary information to the employees and other departments of an organization. It results in the high efficiency of the work.
- Resource management center
An office is a center for resource management. It manages all the required financial and human resources as per the requirement of the organization. It also helps in having the proper utilization of all the available resources for the benefit of employees, organization and the public at large.
- Proof of existence
The office is ultimately a proof of the existence of an organization. It works as an identity of the organization and gives evidence that the organization is operating its business in the society.