Office accommodation refers to the selection of must appropriate office location, office building and other facilities required for office. The appropriate office accommodation helps to achieve a business objective. It supports employee for the successful accomplishment of their duty. Office accommodation requires proper decisions in various aspects of an office. Proper office accommodation is essential for smooth work. Proper office accommodation is the fundamental requirement for the effective utilization of scarce office resources to achieveorganisation's objectives.  

The attractive office with all other required facilities will motivate the employee to work. In other hands, inappropriate office accommodation brings difficulty in performance and negative impact on an employee toward business. Therefore, the management of business must be careful while making the decision of office accommodation. The office accommodation consist of following factors:

  1. Office Location
  2. Office Building
  3. Office Layout
  4. Shape and size of office
  5. Convenience to the staff and visitors
  6. Physical condition of office
  7. The cost of office accommodation etc.

The basic requirement for the free flow of work, appropriate space, effective supervision, service facilities etc. helps to achieve office objective easily. The principle of office layout are as follows:

  • Flow of work:
    Flow of work should be smooth and uninterrupted. There should not be a time gap between completion of one task and startup of another task. The employee must be able to work in their job without any disturbance.

  • Sufficient workspace:
    Each workstation must provide sufficient space for an employee. To narrow work space doesn’t allow an employee to complete their duty comfortably. Hence, every employee should be adequate space to ensure his healthy and efficiency.

  • Flexibility and adoptability:
    Office layout should be designed by considering the principle of flexibility and adoptability . Office layout should be flexible enough to adjust the additional requirements that may arise in future due to change in internal environment.

  • Good lighting and ventilation:
    It is the basic requirement that in an office there must e the facility of good lighting and ventilation. An employee cannot perform their job in the absence of lighting and ventilation facilities. Therefore, office layout should be designed in such a way that each space of office will get appropriate quantity of lighting and ventilation.

  •  Principle of maximum utilization:
    Office layout should assist in utilizing available space to the fullest extent. Therefore, office space must be utilized without lifting any part of space. The maximum utilization of office space helps to increase profit and reduce the cost.

  • Safety and security:
    A good layout should provide full safety to the workers while at work. An office should provide an adequate number of exits. Proper attention should be given to minimize the accidents and hazards of employees. The asset of business must be protected from fire, flood, water leakage, chemical leakage etc.The asset of business must be protected from fire, flood, water leakage, chemical leakage etc.

  • Service facilities:
    Drinking water, wash rooms, canteens, lifting, restrooms, telephone, fax, computer,  and internet are the facilities of an office. Therefore, office layout must be designed by considering the facilities requirement from employee and visitor.

A good accommodation is important both to employees  outsiders.  Therefore, the business firm has to create and make provisions for proper and adequate office accommodation. The following are the factors to be considered while choosing the right accommodation:

Office Location:

It refers to the selection of an appropriate location for business. Different nature and size of business demand different location. The location of office affects the performance of employee, availability of resource etc. The appropriate selection of office location may be an inconvenience to the employees, visitor, customer and dealing with other business organization. The location of the office is largely determined by nature of business .

The following factor must b consider before selecting office location:

  1. There must be the availability of all kinds of transport facilities.
  2. There should have service facilities such as bank, post office, insurance, markets, trade or stock exchange etc.
  3. The office should be located near the sources of availability of labour.
  4. There should be the healthy environment.
  5. It is desirable to choose the location where the same line of business is engaged.
  6. We must select must appropriate area where cost is minimum.

Office Building:
Selection of must appropriates office building at a specific building. The selected office building must be suitable to the nature and size of business. The office building can be available through construction rent or lease. 

The following are important factor to be considered while selecting office building:

  1. There should be safety and security of the office and the staff of the office.
  2. There must be facilities of lighting, ventilation, water system, free from dust, noise, smell etc.
  3. The cost of the office must match with the budget of the office.
  4. The office building must be flexible to append additional floor for future expansion and requirement.
  5. The building should meet the layout needs of machines, equipment, departments and human resources.

Office Layout:

The systematic arrangement of different facilities inside office area is called office layout. It is the systematic and scientific management of machine, equipment, furniture and other resources in the office to achieve a business objective. It arranges different facilities in order to bring smoothness in work performance. 

According to Hicks and Place,” Office Layout refers to the arrangement of a work station in the space involve so that all equipment, supplies, procedure and personal can function at maximum efficiency.

n conclusion, office layout refers to the scientific and systematic arrangement facilities inside an office. It places different resource such as furniture, machine, and equipment at an appropriate location.

 

The systematic arrangement of different facilities inside office area is called office layout. It is the systematic and scientific management of machine, equipment, furniture and other resources in the office to achieve a business objective. It arranges different facilities in order to bring smoothness in work performance. 

According to Hicks and Place,” Office Layout refers to the arrangement of a work station in the space involve so that all equipment, supplies, procedure and personal can function at maximum efficiency.

n conclusion, office layout refers to the scientific and systematic arrangement facilities inside an office. It places different resource such as furniture, machine, and equipment at an appropriate location. . It allows free flow of work and free movement of an employee at work. Office layout makes maximum utilization of office space and increases profit for business.

The basic requirement for the free flow of work, appropriate space, effective supervision, service facilities etc. helps to achieve office objective easily. The principle of office layout are as follows:

  • Flow of work:
    Flow of work should be smooth and uninterrupted. There should not be a time gap between completion of one task and startup of another task. The employee must be able to work in their job without any disturbance.

  • Sufficient workspace:
    Each workstation must provide sufficient space for an employee. To narrow  work space doesn’t allow an employee to complete their duty comfortably. Hence, every employee should be adequate space to ensure his healthy and efficiency.

  • Flexibility and adoptability:
    Office layout should be designed by considering the principle of flexibility and adoptability . Office layout should be flexible enough to adjust the additional requirements that may arise in future due to change in internal environment.

  • Good lighting and ventilation:
    It is the basic requirement that in an office there must e the facility of good lighting and ventilation. An employee cannot perform their job in the absence of lighting and ventilation facilities. Therefore, office layout should be designed in such a way that each space of office will get appropriate quantity of lighting and ventilation.

  •  Principle of maximum utilization:
    Office layout should assist in utilizing available space to the fullest extent. Therefore, office space must be utilized without lifting any part of space. The maximum utilization of office space helps to increase profit and reduce the cost.

  • Safety and security:
    A good layout should provide full safety to the workers while at work. An office should provide an adequate number of exits. Proper attention should be given to minimize the accidents and hazards of employees. The asset of business must be protected from fire, flood, water leakage, chemical leakage etc.The asset of business must be protected from fire, flood, water leakage, chemical leakage etc.

  • Service facilities:
    Drinking water, wash rooms, canteens, lifting, restrooms, telephone, fax, computer,  and internet are the facilities of an office. Therefore, office layout must be designed by considering the facilities requirement from employee and v