An office is the center point of organization. It is a place to perform different activities of a business organization.  This is the place where all the functions relating to administration, management, and control are performed. All the information are gathered, analyzed, processed and preserve in office.

There are two components they are:

Traditional View:

Traditional concept defines office as the place to perform all managerial and clerical activities. It is the definite area in business. All business functions are regulated and directed from office. It collects and stores information of office.

J.C.Denyer- Office is a place where clerical operations are carried on.

M.C. Shukla- The point at which the greatest concentration of paperwork activity is found is popularly referred to as the office.

Therefore, Traditional concept explains office as a specified place. It is the particular place for handling whole business.

Modern View:

The modern concept of office explains office as an activity rather than the place. According to this concept, any place can be said as an office, if the official activities such as executive and clerical activities function are performed.

Jame Stephenson- The office is that part of business enterprises which is devoted to the direction and coordination of its various activities. It is the seat, not only of the administrative activities which determine the policy of the whole business but also of the principal executive activities whereby that policy is carried into effect.

Edward Roche- Office exists anywhere certain kinds of work are performed. It is a mistake to regard an office as a specific place. Just as a tree is known by its fruits, so also a business office is known by the functions it discharges.

Therefore, An office is an important part of the organization in which different administrative and clerical functions are performed to achieve the objective of the organization. It has given importance to a functional area of business rather than a specific place.

In conclusion, an office is a place to perform all business activities relating to clerical and executive. It acts as the central point of whole organization and all the information and resource come to an office and they are distributed from the office itself. The office is the brain of an organization.

 

Basic Function:

The regular activities of collecting and distributing information are called the basic function. Receiving, recording, arranging, and disseminating information are the basic function of an office. Every type of business will perform basic activities from its office. The basic activities of office are explained as following:

  1. Receiving and collection of information:

It is the primary function of office to collect information from the different source. Generally, there are two sources of information for office i.e internal and external. Internal information is provided from different units of the business. Letters, circulars, reports, invoices, inter-departmental notes etc are the internal sources of information. On the other hand, external sources are agencies and institution who collect and distribute information.

               2. Recording information:

It is the another activities of the office. The office will record the information available from a different source in ‘inward book’ and ‘dispatch book’. Both received and collected information should be properly recorded in a suitable form. That information which is available from outside the organization like letters, bill, order etc is recorded in inward books. This system of recording information helps to organize record and message of business.

  1. Analysing:

It is concerned with detail study of collected information. The hidden fact has to be highlighted through proper analysis. The information collected from different sources are raw and unprocessed form. In this function, information is studied in detail to find the necessity of information for a future purpose.

  1. Storing Information:

The recorded information should be protected for future purpose. The degree of necessity information will determine how long the information should be protected. According to the importance of information, an office will store information in a separate file.

  1. Distribution of Information:

It is the basic function of every office to distribute information to related people and department. The collected information is distributed to different people and department in order to help them in decision making and other activities.

 

 For the smooth functioning of the organisation, there are several other activities which are performed by an  office. These activities really help to improve the efficiency of an office. The administrative function of the office is related to human resource management, purchase, and control of resource protection of asset, public relation etc. Administrative function of office are explained as following:

  • Protecting assets:
    All assets movable and immovable, documents and office record should be safely guarded. Buildings, machines, office equipment, vehicles, debtors, cash and bank balance etc. are the assets and properties. Hence, an office is responsible for taking care and saving these assets through insurance policies, locker etc.

  • Managerial functions:
    Good management is most important for making a business successful. An office performs a number of managerial functions such as planning, organising, directing, coordinating, communicating. Therefore, managerial functions help in smooth functioning of the organisation.

  • Purchase and control function
    The office will involve identifying different assets and resource requirement for business. It is the basic function of office to purchase an appropriate asset at a reasonable price. The office develops the systematic mechanism to purchase an asset and other resource required for business at minimum possible cost.

  • Public relation:
    Public relation are crucial function of an office. The main purpose of  a public relation is to make an organisation look trust worthy to all people who deal with in its all action. The office has to keep close relations with its suppliers, investors and the general people as well. The office maintains a close relation with public by regular distributing information and organising different activities.

  • Forms design and control:
    An office designs, develops and prepares many types of form needed for office management. The office needs a different kind of forms such as bills, inquiry form, voucher, letter pad, purchase order etc. Therefore, an office should design separate form for each kind of activity.

  • Purchasing stationery and supplies
    Office stationery and supplies are essential for doing work. Office must be involved in controlling stationery and supply materials as efficiently as possible while buying, storing, issuing, and using them in order to minimize wastages and losses.

  • Purchasing office machines and furniture:
    Office requires various types of office furniture and machines for efficient performance. Machines,equipment and furniture are the important assets of an office which contribute to the efficient functioning of the organising.

  • Performing personal functions:
    Office is also related to recruiting, training, placing,and promoting the employees. Besides these, the office should also direct, motive, coordinate and remunerate employees to maximize their productivity.

 

An office is the center point of organization. It is a place to perform different activities of a business organization.  This is the place where all the functions relating to administration, management, and control are performed. All the information are gathered, analyzed, processed and preserve in office.

There are two components they are:

Traditional View:

Traditional concept defines office as the place to perform all managerial and clerical activities. It is the definite area in business. All business functions are regulated and directed from office. It collects and stores information of office.

J.C.Denyer- Office is a place where clerical operations are carried on.

M.C. Shukla- The point at which the greatest concentration of paperwork activity is found is popularly referred to as the office.

Therefore, Traditional concept explains office as a specified place. It is the particular place for handling whole business.

Modern View:

The modern concept of office explains office as an activity rather than the place. According to this concept, any place can be said as an office, if the official activities such as executive and clerical activities function are performed.

Jame Stephenson- The office is that part of business enterprises which is devoted to the direction and coordination of its various activities. It is the seat, not only of the administrative activities which determine the policy of the whole business but also of the principal executive activities whereby that policy is carried into effect.

Edward Roche- Office exists anywhere certain kinds of work are performed. It is a mistake to regard an office as a specific place. Just as a tree is known by its fruits, so also a business office is known by the functions it discharges.

Therefore, An office is an important part of the organization in which different administrative and clerical functions are performed to achieve the objective of the organization. It has given importance to a functional area of business rather than a specific place.

In conclusion, an office is a place to perform all business activities relating to clerical and executive. It acts as the central point of whole organization and all the information and resource come to an office and they are distributed from the office itself. The office is the brain of an organization.

Basic Function:

The regular activities of collecting and distributing information are called the basic function. Receiving, recording, arranging, and disseminating information are the basic function of an office. Every type of business will perform basic activities from its office. The basic activities of office are explained as following:

  1. Receiving and collection of information:

It is the primary function of office to collect information from the different source. Generally, there are two sources of information for office i.e internal and external. Internal information is provided from different units of the business. Letters, circulars, reports, invoices, inter-departmental notes etc are the internal sources of information. On the other hand, external sources are agencies and institution who collect and distribute information.

               2. Recording information:

It is the another activities of the office. The office will record the information available from a different source in ‘inward book’ and ‘dispatch book’. Both received and collected information should be properly recorded in a suitable form. That information which is available from outside the organization like letters, bill, order etc is recorded in inward books. This system of recording information helps to organize record and message of business.

  1. Analysing:

It is concerned with detail study of collected information. The hidden fact has to be highlighted through proper analysis. The information collected from different sources are raw and unprocessed form. In this function, information is studied in detail to find the necessity of information for a future purpose.

  1. Storing Information:

The recorded information should be protected for future purpose. The degree of necessity information will determine how long the information should be protected. According to the importance of information, an office will store information in a separate file.

  1. Distribution of Information:

It is the basic function of every office to distribute information to related people and department. The collected information is distributed to different people and department in order to help them in decision making and other activities.

 

Basic Function:

The regular activities of collecting and distributing information are called the basic function. Receiving, recording, arranging, and disseminating information are the basic function of an office. Every type of business will perform basic activities from its office. The basic activities of office are explained as following:

  1. Receiving and collection of information:

It is the primary function of office to collect information from the different source. Generally, there are two sources of information for office i.e internal and external. Internal information is provided from different units of the business. Letters, circulars, reports, invoices, inter-departmental notes etc are the internal sources of information. On the other hand, external sources are agencies and institution who collect and distribute information.

               2. Recording information:

It is the another activities of the office. The office will record the information available from a different source in ‘inward book’ and ‘dispatch book’. Both received and collected information should be properly recorded in a suitable form. That information which is available from outside the organization like letters, bill, order etc is recorded in inward books. This system of recording information helps to organize record and message of business.

  1. Analysing:

It is concerned with detail study of collected information. The hidden fact has to be highlighted through proper analysis. The information collected from different sources are raw and unprocessed form. In this function, information is studied in detail to find the necessity of information for a future purpose.

  1. Storing Information:

The recorded information should be protected for future purpose. The degree of necessity information will determine how long the information should be protected. According to the importance of information, an office will store information in a separate file.

  1. Distribution of Information:

It is the basic function of every office to distribute information to related people and department. The collected information is distributed to different people and department in order to help them in decision making and other activities.

 Auxiliary or Administrative Management Functions

 For the smooth functioning of the organisation, there are several other activities which are performed by an  office. These activities really help to improve the efficiency of an office. The administrative function of the office is related to human resource management, purchase, and control of resource protection of asset, public relation etc. Administrative function of office are explained as following:

  • Protecting assets:
    All assets movable and immovable, documents and office record should be safely guarded. Buildings, machines, office equipment, vehicles, debtors, cash and bank balance etc. are the assets and properties. Hence, an office is responsible for taking care and saving these assets through insurance policies, locker etc.

  • Managerial functions:
    Good management is most important for making a business successful. An office performs a number of managerial functions such as planning, organising, directing, coordinating, communicating. Therefore, managerial functions help in smooth functioning of the organisation.

  • Purchase and control function
    The office will involve identifying different assets and resource requirement for business. It is the basic function of office to purchase an appropriate asset at a reasonable price. The office develops the systematic mechanism to purchase an asset and other resource required for business at minimum possible cost.

  • Public relation:
    Public relation are crucial function of an office. The main purpose of  a public relation is to make an organisation look trust worthy to all people who deal with in its all action. The office has to keep close relations with its suppliers, investors and the general people as well. The office maintains a close relation with public by regular distributing information and organising different activities.

  • Forms design and control:
    An office designs, develops and prepares many types of form needed for office management. The office needs a different kind of forms such as bills, inquiry form, voucher, letter pad, purchase order etc. Therefore, an office should design separate form for each kind of activity.

  • Purchasing stationery and supplies
    Office stationery and supplies are essential for doing work. Office must be involved in controlling stationery and supply materials as efficiently as possible while buying, storing, issuing, and using them in order to minimize wastages and losses.

  • Purchasing office machines and furniture:
    Office requires various types of office furniture and machines for efficient performance. Machines, equipment and furniture are the important assets of an office which contribute to the efficient functioning of the organising.

  • Performing personal functions:
    Office is also related to recruiting, training, placing,and promoting the employees. Besides these, the office should also direct, motive, coordinate and remunerate employees to maximize their productivity.