The way of arranging files in a drawer or cabinet according to the subject of the document is called subject classification of filing. The following are the main disadvantages of subjective classification of filing:

  1. It is difficult to locate the document if the concerned subject is not known.
  2. It does not make available all document of a single person in same place.
  3. It also does not maintain secrecy as the names of the subjects are written on the files.
  4. It is an expensive method as it requires separate index and guide cards.

The way of arranging files in a drawer or cabinet on the basis of geographical regions is called geographical classification of filing. The following are the main advantages of geographical classification of filing:

  1. It is simple to understand and easy to operate.
  2. It is suitable for those organizations which deal with the large number of geographical places.
  3. It makes easy to locate the files as it uses different geographical guides and index cards.
  4. It consumes less time in searching and obtaining the document because of the separate geographical guide.

The way of arranging files in a drawer or cabinet on the basis of geographical regions is called geographical classification of filing. The following are the main disadvantages of geographical classification of filing:

  1. It is difficult to find the file if the name of the geographical place is not known.
  2. It does not maintain so much secrecy as the names of places are written on the files.
  3. It is a very expensive method because it requires various geographical guides and index cards.
  4. It is not suitable for the smaller organizations.

The way of arranging files in a drawer or cabinet according to the subject of the document is called subjective classification of filing. Under this method, the papers and documents are classified according to their subjects and filing is made on the basis of such subjects. This classification emphasizes on the subject than the name and number of the correspondents. The files related to a particular subject can also be sub-divided into alphabetical order.

Advantages

  1. It is easy to understand and operate.
  2. It makes available all the documents to a same subject in one file.
  3. It is flexible as it has the benefit of expansion.
  4. It is easier to locate the particular document if the subject is known by the users.

Disadvantages

  1. It is difficult to locate the document if the concerned subject is not known.
  2. It does not make available all document of a single person in the same place.
  3. It also does not maintain secrecy as the names of the subjects are written on the files.
  4. It is an expensive method as it requires separate index and guide cards.

The way of arranging files in a drawer or cabinet on the basis of geographical regions is called geographical classification of filing. Under this method, the files are arranged on the basis of town, district, zone, country, and continent. A separate filing cabinets or drawers are fixed for different regions and the files related to a particular region are stored in such specified drawer or cabinet. All the cities and districts in a particular region can be arranged alphabetically.

Advantages

  1. It is simple to understand and easy to operate.
  2. It is suitable for those organizations which deal with the large number of geographical places.
  3. It makes easy to locate the files as it uses different geographical guides and index cards.
  4. It consumes less time in searching and obtaining the document because of the separate geographical guide.

Disadvantages

  1. It is difficult to find the file if the name of the geographical place is not known.
  2. It does not maintain so much secrecy as the names of places are written on the files.
  3. It is a very expensive method because it requires various geographical guides and index cards.
  4. It is not suitable for the smaller organizations.