The process of drafting the letters and documents and sending them to the concerned office or authority after recording in dispatch book in a systematic manner is called handling outgoing mail. The processes of outgoing mail are as follows:

  1. Drafting the mail
    The outgoing mail is prepared by the concerned section or authority. Te letter is typed on a computer. It is signed by the responsible officer for its validity.

  2. Collecting the mail
    The mailing department collects all the outgoing mailfrom concerned section or departments. The concerned section can also send the outgoing mail to the mailing department for final dispatch.

  3. Recording the mail
    The mailing department records the letters in a separate book called dispatch book. The dispatch book is a primary record of all the letters dispatched by the office to different persons and offices.

  4. Stamping the mail
    The letter is folded and inserted in a sized envelope. The address of the receiver is typed and the envelope is sealed with gum, adhesive or cello tapes. A letter should be stamped which are being sent through the post office. The amount of postal ticket differs according to the weight of the letter, type of the letter and distance.

  5. Dispatching the mail
    The letter is dispatched to the concerned person or office by the mailing department through the post office or messenger. Office information The message issued by an office or organization on a given topic for the knowledge of people inside or outside the organization is called office information. It is found in written form. It basically includes notices, circular and mandatory order.

The process of receiving all letters and documents and recording them in entry book in a systematic way is called handling incoming mail. The process of handling incoming mail are as follows:

  1. Receiving the mail
    The incoming mail is received by the mailing department brought to the office by the postman or messenger. Such mail may also be collected by the employee from the post box.

  2. Recording the mail
    The mailing department records the incoming mail in a book called entry book.

  3. Stamping the mail
    The mailing department stamps on the top of the first page of the letter. The stamp contains the information relating to the reference number, entry number, and date.

  4. Disturbing the mail
    The mailing department distributes the letters to the concerned selection or authority for processing and clearing them.

  5. Clearing the mail
    The concerned section or authority processes and clears the letters on the basis of their importance and priority.

Handling mail is a process of receiving, recording and dispatching the receiving and sending letters and documents in properly. The incoming mail is received and recorded by the office in the entry book or register book. The outgoing mail are drafted by the office in the dispatch book. This outgoing mail are dispatched by the office through the post office or messenger. Handling mail is also known as 'Darta ChalaniI'. Handling mail is one of the important routine functions of every office which should be performed by the office assistant efficiently.

Handling Incoming mail

The process of receiving all letters and documents and recording them in entry book in a systematic way is called handling incoming mail. The process of handling incoming mail are as follows:

  1. Receiving the mail
    The incoming mail is received by the mailing department brought to the office by the postman or messenger. Such mail may also be collected by the employee from the post box.
  2. Recording the mail
    The mailing department records the incoming mail in a book called entry book.

  3. Stamping the mail
    The mailing department stamps on the top of the first page of the letter. The stamp contains the information relating to the reference number, entry number, and date.

  4. Disturbing the mail
    The mailing department distributes the letters to the concerned selection or authority for processing and clearing them.

  5. Clearing the mail
    The concerned section or authority processes and clears the letters on the basis of their importance and priority.

Handling outgoing mail

The process of drafting the letters and documents and sending them to the concerned office or authority after recording in dispatch book in a systematic manner is called handling outgoing mail. The processes of outgoing mailare as follows:

  1. Drafting the mail
    The outgoing mail is prepared by the concerned section or authority. Te letter is typed on a computer. It is signed by the responsible officer for its validity.

  2. Collecting the mail
    The mailing department collects all the outgoing mailfrom concerned section or departments. The concerned section can also send the outgoing mail to the mailing department for final dispatch.

  3. Recording the mail
    The mailing department records the letters in a separate book called dispatch book. The dispatch book is a primary record of all the letters dispatched by the office to different persons and offices.

  4. Stamping the mail
    The letter is folded and inserted in a sized envelope. The address of the receiver is typed and the envelope is sealed with gum, adhesive or cello tapes. A letter should be stamped which are being sent through the post office. The amount of postal ticket differs according to the weight of the letter, type of the letter and distance.

  5. Dispatching the mail
    The letter is dispatched to the concerned person or office by the mailing department through the post office or messenger. Office information The message issued by an office or organization on a given topic for the knowledge of people inside or outside the organization is called office information. It is found in written form. It basically includes notices, circular and mandatory order.

Handling mail is a process of receiving, recording and dispatching the receiving and sending letters and documents in properly. The incoming mail is received and recorded by the office in the entry book or register book. The outgoing mail are drafted by the office in the dispatch book. This outgoing mail are dispatched by the office through the post office or messenger. Handling mail is also known as 'Darta ChalaniI'. Handling mail is one of the important routine functions of every office which should be performed by the office assistant efficiently.

Handling Incoming mail

The process of receiving all letters and documents and recording them in entry book in a systematic way is called handling incoming mail. The process of handling incoming mail are as follows:

  1. Receiving the mail
    The incoming mail is received by the mailing department brought to the office by the postman or messenger. Such mail may also be collected by the employee from the post box.
  2. Recording the mail
    The mailing department records the incoming mail in a book called entry book.

  3. Stamping the mail
    The mailing department stamps on the top of the first page of the letter. The stamp contains the information relating to the reference number, entry number, and date.

  4. Disturbing the mail
    The mailing department distributes the letters to the concerned selection or authority for processing and clearing them.

  5. Clearing the mail
    The concerned section or authority processes and clears the letters on the basis of their importance and priority.

Handling outgoing mail

The process of drafting the letters and documents and sending them to the concerned office or authority after recording in dispatch book in a systematic manner is called handling outgoing mail. The processes of outgoing mailare as follows:

  1. Drafting the mail
    The outgoing mail is prepared by the concerned section or authority. Te letter is typed on a computer. It is signed by the responsible officer for its validity.

  2. Collecting the mail
    The mailing department collects all the outgoing mailfrom concerned section or departments. The concerned section can also send the outgoing mail to the mailing department for final dispatch.

  3. Recording the mail
    The mailing department records the letters in a separate book called dispatch book. The dispatch book is a primary record of all the letters dispatched by the office to different persons and offices.

  4. Stamping the mail
    The letter is folded and inserted in a sized envelope. The address of the receiver is typed and the envelope is sealed with gum, adhesive or cello tapes. A letter should be stamped which are being sent through the post office. The amount of postal ticket differs according to the weight of the letter, type of the letter and distance.

  5. Dispatching the mail
    The letter is dispatched to the concerned person or office by the mailing department through the post office or messenger. Office information The message issued by an office or organization on a given topic for the knowledge of people inside or outside the organization is called office information. It is found in written form. It basically includes notices, circular and mandatory order.