Subject: Business Studies
Coordination is one of the key functions of management. It is the process of organizing people or groups so that they work together properly and well. Co-ordination is the unification and integration of the efforts of group members to provide unity of action in the pursuit of common goals. Techniques such as effective decision making, process improvement, and time management, allow the company to get more done in less time to achieve the strategic goals and objectives
Co-ordination is the unification and integration of the efforts of group members and to provide unity of action in the achievement of common goals. It is a hidden force that binds all the other functions of management. No function of management can be efficiently performed unless the activities under the function are coordinated. Coordination is helpful in achieving the objectives of the organization. Coordination is a process and it is not fixed. Individual activities are not applied in coordination, it prefers group activities. The managers have to make special efforts for coordination. Coordination does not come automatically. Coordination leads to unity of action. It is essential at every level of management in order to achieve the organizational goal.
In the words of Newman, "Co-ordination is a part of all phases of administration and that is not a separate and distinct activity."
In the words of Charles Worth, “Co-ordination is the integration of several parts into an orderly whole to achieve the purpose of understanding”.
Coordination is a process of binding the activities of various departments and persons in the organization so that the desired goal can be easily achieved. Management achieves its basic functions of planning, organizing, staffing, directing and controlling through co-ordination. No function of management can be efficiently performed unless the activities under the functions are coordinated. It is essential at every level of management in order to achieve the organizational goal.
Co-ordination is an integral part of all the managerial functions. Its elements are discussed as follows:
From the above discussion, we know that coordination is the essence of management. It is required for each and every function and at each and every stage. Therefore it cannot be separated.
Managers use a variety of techniques for achieving coordination. The main techniques for effective coordination are as follows:
Bibliography
Management Study Guide. 2008. Electronic. 14 06 2016 http://www.managementstudyguide.com/coordination.htm
Preserve Articles. Copyright 2012. Electronic. 14 06 2016. http://www.preservearticles.com/201106168043/9-techniques-that-can-be-implemented-for-effective-coordination-in-any-organization.html
Describe the concept and elements of co-ordination?
Co-ordination is the process of harmonizing and integrating the resources and activities if various departments, branches and individual for the achievement of harmony and unity. It is the process of binding all the components of anorganization in systematic order. It is based on personal contact, co-operation, mutual confidence and good human relations. Coordination is helpful in achieving the objectives of the organization. The objective of co-ordination is to armonize the goals of units and suunits with each other. It is a continuous and rational process. It is essential at every level of management in order to achieve the organizational goal.
In the words of Henry Fayol, " Co-ordination is to harmonize all the activities of a concern so as to facilitate the working and its success."
In the words of Koontz and Donnell, “A good co-ordination is that which forecasts the problems and takes necessary preventing measures so that it may not arise at all."
Coordination is a process of binding the activities of various departments and persons in the organization so that the desired can be easily achieved. Management achieves its basic functions of planning, organizing, staffing, directing and controlling through co-ordination. A manager should coordinate all the resources and activities of the organizations effectively and efficiently for achieving the goals.
Co-ordination is an integral part of all the managerial functions. Its elements are discussed as follows:
a) Co-ordination through Planning
Planning is the determination of the course of action to achieve the desired result. Planning facilitates coordination with the various plans through mutual discussion, exchange of ideas. For example: coordination between the budget of finance and purchases.
b) Co-ordination through Organizing
Organizing coordinates the activities that are diverse in nature and helps build harmonious relations among members involved in those activities. When a manager assigns various activities to subordinates, and when he creates department’s coordination uppermost in his mind.
c) Co-ordination through Staffing
Staffing is the process of hiring, positioning and overseeing employees in an organization. The Coordination ensures right men on the right job with qualified skills. Staffing helps to determine the right job for the staff.
d) Co-ordination through Directing
Directing means communicating, supervising, leading, motivating, suggesting e.t.c. The purpose of giving orders, instructions & guidance to the subordinates can be served only when there is co-ordination between superiors & subordinates.
e) Co-ordination through Controlling
Controlling is the process of analyzing whether the action is being taken as planned and taking corrective action. There must be co-ordination between actual performance and the standard performance in achieving the organizational goals.
Briefly expain the tchniques of coordination.
Managers use a variety of techniques for achieving coordination. The main techniques for effective coordination are as follows:
1. Sound Planning
Coordination facilitates sound planning in the organization. The Plan, policies, and comprehensive programmers prefer coordination of activities and individuals. Thus, coordination is regarded as an essential element for sound planning
2. Sound Organizational Structure
Coordination is possible only in a sound organizational structure. A sound organizational structure has a clear meaning of authority and responsibility relationship. This helps in reducing conflicts among the different positions. It clearly defines the authority relationship which provides an effective means of integrating the activities of different departments. Hence, coordination is essential for sound organization.
3. Clearly defined Objectives
The goal of the organization must be clearly defined. The individual in the organization should understand the overall objectives. An organization must have clearly defined goal as it support the employees to understand for coordinating all the efforts and activities.
4. Formation of Committees
A committee is a group of a person entrusted with functions collectively as a group. It promotes coordination through better and free interchange of ideas, feelings and opinions. All who are represented on the committee are bound to follow the committee decisions.
5. Comprehensive Policies and Programs
Coordination becomes very easy if there are well-defined and comprehensive policies and programs. They bring uniformity in action because everybody understand the policies and programmes in the same sense. Well defined and comprehensive policies and programmes are also important instruments of coordination.
6. Voluntary Cooperation
Coordination is more effective and long lasting when it is achieved through the voluntary cooperation of employees. Voluntary cooperation of employees is more helpful to promote effective communication. Voluntary cooperation can be developed among the employees by encouraging them through contacts and communication.
7. Effective Communication
A good communication system contributes to effective coordination by promoting mutual understanding and cooperation among various individuals. The means of communication used in the organization should be dependable and relaible which promotes mutual understanding and cooperation among various individuals.
8. Simplified Organization
A simple and sound organization is an important means of coordination. The organization structure of a line of authority and responsibility from top to the bottom should be clearly defined. Conflicts can be avoided through the authority and responsibility of each department and individual.
9. Effective Leadership and Supervision
Effective leadership facilitates coordination efforts in the planning and the execution stage. It facilitates to the employees to get proper guidelines and directions to solve the problems which create confidence and high moral of employees.
10. Staff Meetings or Conferences
Staff meetings and conferences may be highly effective in the promotion of coordination. It helps to learn new things. It provides a forum for the discussion of various problems faced by different departments and individuals.
11. Chain of Command
The Chain of command is one of the most important methods of coordination. The supreme coordinating power in an organization is the authority. The traditional means of coordination is the exercise of authority through the chain of command or hierarchy. The different parts of an organization are brought together through the chain of command. It also relates them to a central authority.
12. Indoctrination
Indoctrination refers to the religious idea. Indoctrinating the organizational members with the goals and mission is also the essential techniques of the organization. It can transform a neutral body into a committed body.
Describe the concept of co-ordination.
Co-ordination is the process of harmonizing and integrating the resources and activities if various departments, branches, and individual for the achievement of harmony and unity. It is the process of binding all the components of an organization in systematic order. It is based on personal contact, co-operation, mutual confidence and good human relations. Coordination is helpful in achieving the objectives of the organization. The objective of co-ordination is to harmonize the goals of units and subunits with each other. It is a continuous and rational process. It is essential at every level of management in order to achieve the organizational goal.
In the words of Henry Fayol, " Co-ordination is to harmonize all the activities of a concern so as to facilitate the working and its success."
In the words of Koontz and Donnell, “A good co-ordination is that which forecasts the problems and takes necessary preventing measures so that it may not arise at all."
Coordination is a process of binding the activities of various departments and persons in the organization so that the desired can be easily achieved. Management achieves its basic functions of planning, organizing, staffing, directing and controlling through co-ordination. A manager should coordinate all the resources and activities of the organizations effectively and efficiently for achieving the goals.
Explain any six techniques of co-ordination.
Any six techniques f co-ordination are as follows:
1. Sound Planning
Coordination facilitates sound planning in the organization. The Plan, policies, and comprehensive programmers prefer coordination of activities and individuals. Thus, coordination is regarded as an essential element for sound planning
2. Sound Organizational Structure
Coordination is possible only in a sound organizational structure. A sound organizational structure has a clear meaning of authority and responsibility relationship. This helps in reducing conflicts among the different positions. It clearly defines the authority relationship which provides an effective means of integrating the activities of different departments. Hence, coordination is essential for sound organization.
3. Clearly defined Objectives
The goal of the organization must be clearly defined. The individual in the organization should understand the overall objectives. An organization must have clearly defined goal as it support the employees to understand for coordinating all the efforts and activities.
4. Formation of Committees
A committee is a group of a person entrusted with functions collectively as a group. It promotes coordination through better and free interchange of ideas, feelings and opinions. All who are represented on the committee are bound to follow the committee decisions.
5. Comprehensive Policies and Programs
Coordination becomes very easy if there are well-defined and comprehensive policies and programs. They bring uniformity in action because everybody understand the policies and programmes in the same sense. Well defined and comprehensive policies and programmes are also important instruments of coordination.
6. Voluntary Cooperation
Coordination is more effective and long lasting when it is achieved through the voluntary cooperation of employees. Voluntary cooperation of employees is more helpful to promote effective communication. Voluntary cooperation can be developed among the employees by encouraging them through contacts and communication.
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