Subject: Business Studies
Record management is the combination of record and management. A record is written matter which is prescribed for future reference and management is related to the way or the technique which are used to manage the different types of records. Therefore, record management is the management and control of records. Letters, invoices, cheques, vouchers, price lists, personnel records, tax records, costing records are examples of records.
Record management is the combination of record and management. The record is written matter which is used for future reference and management is related to the way or the technique which are used to manage the different types of records. Therefore, record management is the management and control of records. Letters, invoices, cheques, vouchers, price lists, personnel records, tax records, costing records are examples of records.
According to Little Field, "Record management broadly defined, includes forms, reproduction of written materials, filing records, retention, microfilms, and related services."
According to S.P Arora, "Record management in its broadest sense concerns itself with the records creation, distribution, maintenance, retention, preservation, retrieval, and disposal."
According to J.C. Denyer, "Modern record management involves much more than the methods of the filing or the system of classification, important though these are: indexing, central filing, records retention, follow-up, and microphotography, all these receive attention in the present day office."
In conclusion, record management is the systematic process of collecting, utilizing, preserving and disposing of the records of the office.
Record management is important for all types of office. Some of the importance of record management are as follow:
Records can be collected from two sources i.e. internal and external sources. The records can be classified into the following types:
Records retention is the process of creating, preserving, transferring the inactive records for storage and destructing the death records to minimize cost and maximize the benefit of the organization. Records are written documents in the form of letters, bills, vouchers, books of accounts, minutes etc. They are necessary for making a prompt decision.
According to Littlefield, “Record retention is the activity designed to control the life cycle of the record from its creation to its disposition.”
Importance of Record Retention
Disposal of records means the process of destroying the death records. It involves the collection, preservation, classification, and protection of records for future reference. Such records can be maintained in files, computers, pen drives etc. It is also a major part of record management.
References;
Khanal, Soma Raj, Surendra Thapa Aslami and Sitaram Dhakal. Business Studies. Kathmandu: Taleju Prakashan, 2067.
Pant, Prem R., et al. Business Studies. Kathmandu: Buddha Academic Publishers and Distributors Pvt. Ltd., 2010.
What do you mean by record management? And mention the importance of management.
Record management is the combination of record and management. It is an art of handling and maintaining office records. The record is written matter which is prescribed for future reference and management is related to the way or the technique which are used to manage the different types of records. Therefore, record management is the management and control of records. Letters, invoices, cheques, vouchers, price lists, personnel records, tax records, costing records are the examples of records. It also helps to remove unnecessary files and preserves all important files and documents safely.
According to Little Field, "Record management broadly defined,includes forms, reproduction of written materials, filing records, retention, microfilms and related services."
According to J.C. Denyer, "Modern record management involves much more than the methods of the filing or the system of classification , important though these are: indexing, central filing, records retention, follow-up and micro photography, all these receive attention in the present day office."
In conclusion, record management is the systematic process of collecting, utilizing, preserving and disposing of the record of the office.
The importance of record management are mentioned below:
Explain importance of records management.
The importance of records management are described below:
Explain the types of record management.
Records can be collected from two sources i.e. internal and external sources.The records can be classified into the following types:
On the basis of Nature
On the basis of nature of document, the records can be classified as below:
Correspondence record includes letters, circular, notice, memo, inquiries, order etc which are either sent by the organization or received by itIt is the written matter of office.
The records which are related to the personnel or employees of the organization are known as personnel records. Personal history, admission, salary, grade, promotion, retirement and other relevant information of the employees are kept.
The records which are related to financial aspects of the organization is called accounting records. Invoices, cash memos of different departments and units are included under it.
The records which are kept to meet the legal formalities as per the government rules and regulation are called legal records. A copy of a contract, mortgage deed, business commencement letter, income tax, sales tax is included it.
The records which are not by the above type of records are included in the miscellaneous records. Record of social activities, advertisement campaign, new product feasibility report is included under it.
On the basis of Retention
On the basis of records, record may be classified as follow:
What are principles of record management?
The following are the basic principles of record management:
What do you mean by record management? Explain the principles and importance of record management.
Record management is the combination of record and management. It is an art of handling and maintaining office records. The record is written matter which is prescribed for future reference and management is related to the way or the technique which are used to manage the different types of records. Therefore, record management is the management and control of records. Letters, invoices, cheques, vouchers, price lists, personnel records, tax records, costing records are the examples of records. It also helps to remove unnecessary files and preserves all important files and documents safely.
According to Little Field, "Record management broadly defined,includes forms, reproduction of written materials, filing records, retention, microfilms and related services."
According to J.C. Denyer, "Modern record management involves much more than the methods of the filing or the system of classification , important though these are: indexing, central filing, records retention, follow-up and micro photography, all these receive attention in the present day office."
In conclusion, record management is the systematic process of collecting, utilizing, preserving and disposing of the record of the office.
The following are the basic principles of record management:
The importance of records management are described below:
What do you mean by record management? Explain different types of records.
Record management is the combination of record and management. It is an art of handling and maintaining office records. The record is written matter which is prescribed for future reference and management is related to the way or the technique which are used to manage the different types of records. Therefore, record management is the management and control of records. Letters, invoices, cheques, vouchers, price lists, personnel records, tax records, costing records are the examples of records. It also helps to remove unnecessary files and preserves all important files and documents safely.
According to Little Field, "Record management broadly defined,includes forms, reproduction of written materials, filing records, retention, microfilms and related services."
According to J.C. Denyer, "Modern record management involves much more than the methods of the filing or the system of classification , important though these are: indexing, central filing, records retention, follow-up and micro photography, all these receive attention in the present day office."
In conclusion, record management is the systematic process of collecting, utilizing, preserving and disposing of the record of the office.
Records can be collected from two sources i.e. internal and external sources.The records can be classified into the following types:
On the basis of Nature
On the basis of nature of document, the records can be classified as below:
Correspondence record includes letters, circular, notice, memo, inquiries, order etc which are either sent by the organization or received by itIt is the written matter of office.
The records which are related to the personnel or employees of the organization are known as personnel records. Personal history, admission, salary, grade, promotion, retirement and other relevant information of the employees are kept.
The records which are related to financial aspects of the organization is called accounting records. Invoices, cash memos of different departments and units are included under it.
The records which are kept to meet the legal formalities as per the government rules and regulation are called legal records. A copy of a contract, mortgage deed, business commencement letter, income tax, sales tax is included it.
The records which are not by the above type of records are included in the miscellaneous records. Record of social activities, advertisement campaign, new product feasibility report is included under it.
On the basis of Retention
On the basis of records, record may be classified as follow:
What do you mean by retention and disposal of records and importance of it?
Records retention is the process of creating,preserving,transferring the inactive records for storage and destructing the dead records to minimize cost and maximize the benefit of the organization. It is created with storage of required records for future reference. Such records can be maintained in files, computers, pen drives and microfilms.
According to Littlefield,"Record retention is the activity designed to control the life cycle of the record from its creation to its disposition."
Disposal of records
Disposal of records means the process of destroying the dead records. It is created with storage of required for future reference. It involves collection, preservation, classification and protection of records in future reference. Such records can be maintained in files, computers, open drives etc. It is also major parts of record management.
Importance of Record Retention
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