Subject: Accountancy
The journal voucher which is prepared to record the budget expenditure of government is called journal voucher for budget expenditure. It is also known as general journal voucher. This type of voucher is prepared when the payment is made on the head of budget expenditure. To represent budget expenditure, the word B.E. is mentioned before the title of an expenditure on the journal voucher.
Dr. BE (Name of the budget head)
Dr. BE (Name of the budget head)
Cr. Nepal Rastra Bank
(Being payment made for ……. by cheque)
Example:
The District Health Office, Kathmandu purchase machinery equipment for Rs. 50,000 and payment were made through cheque.
Government of Nepal
District Health Office, Kathmandu Journal Voucher | AGF No. 10 JV No. Date: |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. BE Machinery Equipment | 29511 | 50,000 | |||
Cr. Nepal Rastra Bank | 50,000 | ||||
(Being machinery equipment purchased and payment made through cheque) |
Receipt No. Amount received: Submitted by Position: Accountant Date: | Cheque No: 00129 Cheque amount: Fifty thousand only. Approved by Position: Date: 05-30 |
The process of closing different accounts at the end of the fiscal year is called annual closing of accounts. The following journal vouchers are passed for annual closing:
What is annual closing of accounts?
The process of closing different accounts at the end of the fiscal year is called annual closing of accounts.
What is journal voucher for the budget expenditure?
The journal voucher which is prepared to record the transactions relating to budget expenditure is called journal voucher for the budget expenditure. It is also known as a general journal voucher.
Explain in short about journal voucher for budget expenditure.
The journal voucher which is prepared to record the transactions relating to budget expenditure is called journal voucher for the budget expenditure. It is also known as a general journal voucher. This is commonly used journal voucher in government offices. When the payment is made on any head of budget expenditure, these types of journal voucher are prepared. It records the payment for budget expenditures like salaries, allowance, office expenses, telephone charges etc. While preparing journal voucher, the budget head or subhead should be debited. All the payments are assumed to be made through Nepal Rastra Bank and hence Nepal Rastra Bank should be credited. The related budget head number should be mentioned in the concerned column and a brief narration should be given for the explanation of each transaction. The journal voucher for budget expenditure is passed as follows:
Dr. BE (Name of the budget head)
Cr. Nepal Rastra Bank
(Being payment made for ……. by cheque)
Expalin about journal voucher for yearly closing.
The budget for the government is approved by the parliament on an annual basis. The process of closing different accounts at the end of the fiscal year is called annual closing of accounts. The following journal vouchers are passed for annual closing:
On 2063/ 04/10 Rs.25,000 paid for computer purchased through cheque no. 00036. (SLC 2065)
Government of Nepal District Education Office, Palpa Journal Voucher | AGF No. 10 JV No. Date: 04/10 |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. B.E Computer | 29511 | 25,000 | |||
Cr. Nepal Rastra Bank | 25,000 | ||||
(Being paid for computer purchased through cheque no. 00036.) | |||||
Receipt No: Amount received: Submitted by: Mr. ABC Post: Accountant Date: 04/10 | Cheque No: 00036 Cheque amount: Twenty five thousand only. Approved by: Mr. XYZ Post: Office head Date: 04/10 |
On 2066/04/13 Rs.15,000 was paid for furniture purchased through cheque no. 012. (SLC 2066)
Government of Nepal District Education Office, Kathmandu Journal Voucher | AGF No. 10 JV No. Date: 04/13 |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. BE Furniture | 29311 | 15,000 | |||
Cr. Nepal Rastra Bank | 15,000 | ||||
(Being paid for furniture purchase through cheque no. 012) |
Receipt No: Amount received: Submitted by: Mr. ABC Post: Accountant Date: 04/13 | Cheque No: 012 Cheque amount: Fifteen thousand only. Approved by: Mr. XYZ Post: Office head Date: 04/13 |
On 2067/05/18 purchased computer of Rs. 35,000/- and paid through cheque no. 006788. (SLC 2067)
Government of Nepal District Administration Office, Kathmandu Journal Voucher | AGF No. 10 JV No. Date: 05/18 |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. BE Computer | 29511 | 35,000 | |||
Cr. Nepal Rastra Bank | 35,000 | ||||
(Being computer purchased and paid through cheque.) |
Receipt No: Amount received: Submitted by: Mr. ABC Post: Accountant Date: 05/18 | Cheque No: 006788 Cheque amount: Thirty five thousand only. Approved by: Mr. XYZ Post: Office head Date: 05/18 |
On 2067/04/15 the telephone charge Rs. 7,000 for the month of Asar was paid through cheque no. 01234.(SLC 2068)
Government of Nepal District Education Office, Dolpa Journal Voucher | AGF No. 10 JV No. Date: 04/15 |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. BE Telephone charge | 22142 | 7,000 | |||
Cr. Nepal Rastra Bank | 7,000 | ||||
(Being telephone charge paid through cheque.) | |||||
Receipt No: Amount received: Submitted by: Mr. ABC Post: Accountant Date: 04/15 | Cheque No: 01234 Cheque amount: Seven thousand only. Approved by: Mr. XYZ Post: Office head Date: 04/15 |
On 2069/04/06 Rs. 13,000 was paid for telephone bill through cheque no. 105. (SLC 2069)
Government of Nepal District Education Office, Rukum Journal Voucher | AGF No. 10 JV No. Date: 04/06 |
Code No. | Particulars | LF | BH No. | Debit Rs. | Credit Rs. |
Dr. BE Telephone charge | 22142 | 13,000 | |||
Cr. Nepal Rastra Bank | 13,000 | ||||
(Being paid for telephone bill through cheque no. 105.) | |||||
Receipt No: Amount received: Submitted by: Mr. ABC Post: Accountant Date: 04/06 | Cheque No: 105 Cheque amount: Thirteen thousand only. Approved by: Mr. XYZ Post: Office head Date: 04/06 |
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