Note on Office Procedure

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Office Procedure
Office Procedure

Office procedure is the formal process of performing and solving the specific problems by getting decisions from the authorized level. Office procedures create a uniform way of doing things that create consistency, efficiency within the office environment. The office procedures help in administrative decisions through its communication process which includes tippani, resolution, and report. Hence, office procedure is all the administrative procedure of performing a given official job which is to be followed to get decisions from the authorized level.

 

Considerations for Office Procedure

The office should consider the following points for effective office procedures: -

  1. The office should perform its work in an easy and simple manner.
  2. The office should perform its work in an effective, efficient and flexible manner.
  3. It should make the decisions acknowledging the opinions and the suggestions of the concerned officers.
  4. It should make the involvement of all the concerned authorities in the decision-making process.
  5. It should give due respect to all the concerned staffs for their contribution in completing the official jobs.

Tippani or Memo

A tippani is a written statement prepared by the lower level officer to get a decision for performing a specific job from the authorized level on a particular subject. It helps to make an administrative decision by the concerned authority on a particular problem. It helps concerned authority to make the right decisions by submitting the prepared important issues, including all the related facts, information, rules, and regulations, opinions and suggestions. Tippani or Memo

 

Objectives

The following are the main objectives of a tippani:

  1. To provide suggestions and opinions of the lower level employee to decision making authority.
  2. To take decision incorporating the lower level employee
  3. To provide guidelines for making a decision in the future.
  4. To clarify the situation that does not clearly spell out by regulations.
  5. To maintain records of decisions.
  6. To produce as proof whenever required.
  7. To make decisions based on opinions of all staffs of an organization.
  8. To clear the existing unclear rules and regulation or amend them.
  9. To communicate the current problems regarding the issue to the concerned authority.
  10. To make correct and effective decisions on particular issues.

Considerations for Drafting Tippani

The following points should be considered while drafting tippani for getting administrative decisions:

  1. The subject of Tippani should be clearly mentioned.
  2. It should be checked and duly signed by each authority to ensure its validity and inclusion of all the information and documents.
  3. It should be supported by necessary documents as evidence.
  4. It should include all related facts, information, rules, regulations, ideas etc. in sequential order.
  5. The past decisions and actions on the subject must be clearly mentioned.
  6. Each paper should be signed by the concerned authority.
  7. All the documents and facts should be verified by each level officer for confirmation.
  8. It should be submitted to authorized level to get an administrative decision in yes or no form.

 

Drafting Tippani

The act of preparing a tippani in a systematic manner on a particular subject is called drafting a tippani. The boundary of the current rules and regulations including all the necessary facts and information should be followed while drafting. It should be written following format under the concerned rules that means it should be witten politely, concisely, correctly and completely. All the information should be arranged properly and should draft in simple, clear and sequential manner.

The following is the example of the tippani:

Tippani or Memo

 

  • Office procedure is a formal and systematic process to be followed by an office for collecting the necessary information in order to make the effective & efficient final decision.
  • The main objective of tippani is to get the final decision on the particular matter or problem from the authorized level.
  • The act of writing a tippani on a given subject in a systematic manner is called drafting a tippani. 
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Very Short Questions

The following are the main objectives of a tippani: -

  1. To share the present problem or situation of the office among the executives.
  2. To collect the related facts, information, opinion and suggestions from all the concerned authorities on a given problem or subject.
  3. To involve different level authorities in decision-making process to encourage them for the effective implementation of the decisions.
  4. To guide the executive to tackle the similar problem in future.
  5. To provide evidence of all the decisions made by the authorized level on important issues, problems or subjects.

The following points should be considered while drafting tippani for getting administrative decisions: -

  1. It should state the topic or subject clearly.
  2. It should state the related facts, information, rules and regulations and policies in sequential order.
  3. It should state the past decisions and actions on the subject clearly.
  4. It should state the opinions, suggestions and recommendations of all the concerned authorities.
  5. It should contain the signatures of all the concerned authorities.
  6. It should be accompanied with all the related evidential documents serially.
  7. It should be verified by each level officer to confirm whether all the related facts and documents are included and attached.

The office should consider the following points for effective office procedures: -

  1. The office should perform its work in an easy and simple manner.
  2. The office should perform its work in an effective and efficient manner.
  3. The office should perform its activities in a flexible manner.
  4. It should make decisions considering the opinions and the suggestions of the concerned officers.
  5. It should make the involvement of all the concerned authorities in the decision-making process.
  6. It should give due respect to all the concerned staffs for their contribution in completing the official jobs.

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  • The formal process of making decisions necessary for performing official jobs is known as ______. 

    office procedure


    working procedure


    office mode


    ofiice scheme


  • Which one of them is the consideration for office procedure?

    The office should perform its work in an effective and efficient manner.


    ;i:2;s:72:
    ;i:3;s:111:
    ;i:4;s:106:
  • The office procedure is the formal ______ process.

    transmission


    reporting


    filing


    communication


  • The office procedure includes mainly ______.

    tippani


    all the options are correct


    resolution


    report


  • The office should perform its activities in ______ manner.

    an effective


    an efficient


    all the options are correct


    a flexible


  • A written statement on a particular subject prepared by the lower level officer to get a decision to perform a specific job from the authorized level is called ______.

    a special resolution


    a report


    an ordinary resolution


    a tippani


  • Which one of them is the objective of tippani?

    All the options are correct


    To guide the executive to tackle the similar problem in future


    To share the present problem or situation of the office among the executives


    To collect the related facts, information, opinion and suggestions from all the concerned authorities on a given problem or subject


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office procedure

rational of office procedure


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Anish

How office manage office procedure?


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Uttam

What office procedure is needed?


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